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Exhibitor Information

Welcome to the 2018 VSS Annual Conference: Networking Australia’s Veterinary Industry.


The conference will be held at Rydges Southbank, South Brisbane, QLD from 9th March thru to 11th March.  Post-conference workshops will be held from 12th – 14th March.

General Information

All exhibitions will be held in the Trade Hall – Podium Room 1 on the Podium Level at Rydges. Delegate registration will be held adjacent to the Trade Hall.
 

The Trade Hall will be the networking hub of the conference, giving delegates the opportunity to have direct contact with sponsors and exhibitors alike.
 

All refreshment breaks will be held in the Trade Hall which includes Morning Tea, Lunch, Afternoon Tea and Happy Hour each day. Exhibition staff will have access to these refreshments.

Shipping Materials

If you are sending any materials to Rydges Southbank prior to the conference, the mailing address is:

 

VSS Annual Conference
c/- Banquet Operations Manager

The Loading Dock

Rydges South Bank

Cnr Grey & Glenelg Streets

South Bank, QLD, 4101

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Your materials will be held in storage. Materials should arrive by Thursday 8th March at the latest.

Bump-In

The exhibitor area will be held in the Trade Hall – Podium Room 1 on the Podium Level at Rydges.
 

  • Set-up time in the Trade Hall will begin at 8:00 p.m. on Thursday 8th March.

  • You may also Bump-in on Friday 9th March – the Trade Hall area will be open from 8:30am – 9:30am. Please keep noise to a minimum as the Trade Hall is adjacent to the Conference Podium Rooms. No power tools permitted.

  • Your assigned exhibitor tables will be clearly marked. Please see the final floor plan here

  • If you have shipped items in advance, they will be available from the hotel store room.

  • After setting up, please break down any unwanted boxes and hand them to Rydges staff for recycling. Empty boxes may be stored in the storage room for later use, but please do not leave any materials in storage after the conference.
     

Exhibit Tables

  • The tables for the exhibitors at the Commons are 1.83m x 0.75m. Each table has a table cloth with a skirt to the floor.

  • This link shows the table allocations and layout for the exhibition

  • There is free public wireless via the Rydges network. Details will be provided on the first morning of the conference.

  • There is also a wall outlet near your table. Although the electrical outlet is near your table(s), we do not provide extension cords. Please bring your own extension cord and/or power board if you need one.
     

Please observe the following when setting up your space:
 

  • Only masking tape may be used for application of items to the walls.

  • No pinning of any items to drapes.

  • Nothing may be applied to the ceiling or lights.

  • Plants must not be moved or decorated.

  • The basic room set must stay in place. Moving of chairs or tables is prohibited.

Getting there, Drop-off / Unload / Parking

  • Rydges is located directly behind the Brisbane Convention Centre. There is ample parking available at the convention centre or via Valet Parking at Rydges.

  • Short term drop off at the front of reception is allowed subject to space availability. You are not permitted to park longer than 5 minutes in this area.

  • Entry via the main reception will provide access to the podium level elevators.

Refreshments

Morning tea, lunch and afternoon tea is provided for all registered delegates and exhibitors. These will all be served in the Trade Hall. Your conference badge will be your lunch ticket.

Accommodation

While there are numerous accommodation options available in Southbank, we have secured a special rate at Rydges for conference attendees. Please mention you are staying for the VSS Annual Conference to receive the discounted rate.

Bump-Out

  • Bump-Out will commence from 3:30pm on Sunday 11th March. The conference will close from 3:00-3:30pm on Sunday 11th March with afternoon tea in the Trade Hall. Please ensure your exhibits remain in place until the conclusion of afternoon tea.

  • If you would like to ship items directly from Rydges, please make arrangements directly with Rydges staff.

  • Please break down any unwanted boxes and hand them to Rydges staff for recycling. PLEASE dispose of all trash and do not leave any materials in the exhibit area or storage room.

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If you have any questions, please email conferences@vss.net.au or call 0421 413 117. Additional information about the conference is available on our website.
 

Thank you again for your generous support! We look forward to seeing you soon.

 

We are going to have an amazing conference!

 

Regards


VSS Annual Conference Committee

Conference Satchel Marketing Materials

Please send all marketing materials for inclusion in the Conference Satchels to:

 

Veterinary Specialist Services
Attn: Sylvia Daniels

Shop 14, the Centre@Springwood

cnr Lexington & Logan Roads

Underwood, QLD, 4119

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We will be preparing 250 satchels for conference and workshop delegates so please provide appropriate quantities of satchel inserts.

Exhibitor Registration

Please register all exhibitor staff here.

 

Please enter the following Promotional Code VSSEXHIBIT to access the Exhibitor Registration option. Complete all details and Submit. You will receive a confirmation email after completion of registration.

 

All registered exhibitor staff will be provided with a conference name tag/lanyard at the Conference registration desk. Please wear this at all times during the conference.

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